Course statuses

Course statuses


Intended Audience:  Administrators

Summary


The course status tells you if a course is available for managers to enroll users, for self-enrollment through the catalog.
These statuses are internal and appear only to users who create or manage content. Learners don't see these statuses in their portals.

Course statuses

The following statuses apply to courses in your portal. Only one status applies at any given time.

  • Draft
  • Published
  • Under Revision
  • Archived
  • Cataloged

Draft

The application assigns any new course a status of draft. Under this status, an admin or instructor can make changes to the course, including adding or removing content.

While in a draft status, the course is only visible to administrator or instructor users. You cannot enroll learners to a course in draft status.

Published

A published status indicates a course that is active within the portal. A published course lets admins, and managers with appropriate permissions, enroll users onto the course. Published courses also appear in the reporting tool within the portal.

Under Revision

The status under revision indicates that the course is published, and that an admin or instructor has started a new version of this course, which isn't available yet. You can keep enrolling learners to the course. If enabled for the catalog, the course remains available for learners to enroll themselves.

Note: Courses under revision which contain ILTs do not show upcoming sessions.

Archived

When you publish a new version of a course, the older course gets an archived status. When archived, admins and instructors can still view the archived course. You can run reports that include archived courses, showing the courses' enrollment history.

You can't enroll new learners on archived courses.

When you publish a new version of a course, you decide how to handle learners who are enrolled on the older version.

Cataloged

The status cataloged indicates the course is published and available through your internal course catalog. Registered users can enroll themselves on courses in the catalog.

Course filters

The Courses page can filter for a particular status.

  1. From primary navigation, select 
  2. From the Filter Courses drop-down, select a Status.
  3. Select Apply to finish.

The application shows courses with only the selected status.



    • Related Articles

    • Courses: enrollment statuses explained

      Intended Audience: Administrators, Managers Summary Also called course completion statuses, these statuses apply to the course when an admin or manager enrolls a learner. See a brief definition of each status. Not Started A manager enrolls a learner ...

    • Manage Course due dates and valid periods

      Intended Audience: Administrators, Managers Summary Set due dates and valid periods, aka expiry dates on courses and individual enrollments. The difference between due dates and valid periods A due date sets an advisory date for when a user should ...

    • Publish a course

      Intended Audience: Administrators Summary Publishing a course makes it available for enrollments. You control access to the course in the course details. Publishing a course After placement and ordering of your course modules is complete, the next ...

    • Archive a course

      Intended Audience: Administrators, Instructors, Managers with instructor permissions You can archive a published course when you don’t need it anymore. Archiving a course means: the course is no longer available for new enrollments you retain access ...

    • Copy a course

      Intended Audience: Administrators, Instructors, Managers (with Instructor authorities) Summary Single Portals may copy a course to re-use content in your current portal. This feature is not available in Value Portals. You can configure a course as a ...