Archive a course

Archive a course

Intended Audience: Administrators, Instructors, Managers with instructor permissions

You can archive a published course when you don’t need it anymore. Archiving a course means:

  • the course is no longer available for new enrollments
  • you retain access to enrollment histories
  • you can filter it out of reports and views

Archiving a course: overview

When you archive a published course, Safety Made Simple removes the course from the internal catalog, and from the list of courses available for enrolling new learners.

For learners who are already enrolled in the course, the archived course is visible from Home or My Learning pages.

Learners in Not Started and In Progress states can complete the course. When they finish the course they can access the course’s content details page, and download any associated certificate. They can’t re-enroll or request enrollment again.


Notes
Note: Learners invited to a course, aka pending learners, do not have access to an archived course. The system can't create an enrollment for them until they accept the invite. 
To gain access, learners need to accept the invite before
 the course is archived.

For learners who need to recertify on courses: archiving a course ends the course's recertification workflow. If learners must keep their certifications up to date, make sure you either set up a new course with certificates, or create a new version of the course instead.

If the course is part of a learning path, the learners already enrolled can finish the course and the path. You can continue new enrollments on the learning path, even with an archived course.

This same option - accessing an archived course through a learning path - is available when you re-version a course to update it with new content. See “Publish a new version of a course”.

Archiving is available only for published courses. You can delete courses in Draft status, without needing to archive them.

WarningWarning: Archiving is a permanent step. You can’t restore a course from Archived status. Make certain you select the correct course to archive.

Access permissions

This feature is available to people who create and edit courses: admins, instructors and managers with instructor permissions.

How to archive a course

  1. From main navigation go to Courses > my course name.
  2. From Actions, select Archive course.
  3. In the confirmation dialog that opens, select Yes.

When complete, the course appears in Courses, marked Archived.

The following screenshot shows the confirmation dialog for this step, for a sample course on a learning path. The text reads:

Archive Course
You’re about to archive this course which is part of the following learning path(s): your learning path name


NotesNote:  all learners enrolled on this course will retain their current status and will be able to finish the course? 
Do you want to continue? Yes / No

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