Add documents, video or audio segments to modules

Add documents, video or audio segments to modules


Intended Audience: Administrators, Instructors

Summary

After you create a course, you can add documents, video (including a closed captions file), or audio as segments within modules. 

Closed captions files meet accessibility requirements. 

You can add content to courses with Draft status without restriction. To add content to a course with Published status, you need to re-version the course.

Each uploaded item is a separate segment. 

The following screenshot shows Add New Segments to This Module, with Add Documents highlighted.



Add documents

You can upload Word, PowerPoint, or PDF files, up to 100MB in size, as part of your course content, and you can control learner access to them. 

Note: For PowerPoint files as a document module, the upload process strips out any slide transitions or animation effects. To keep the effects, you can convert the PowerPoint into a SCORM or Tin Can format, to upload as a SCORM or Tin Can module. Another option is to first save your PowerPoint as an MP4 video.

  1. From the primary navigation go to Courses > your course name. 
  2. Select Content from the secondary navigation.
  3. Select an existing module or select Add Module.
  4. From Add New Segments to This Module card, select Add Documents.
  5. In the Add Documents dialog box, select Upload File.
  6. Choose your file, and select OK(or for Mac, Open). The application encodes your document.
  7. Save to finish.

Edit document settings

By default, the application uses the file name as the name of the segment. Renaming the segment does not change the document name.

Page tracking requires learners to view each page in a document. The application also bookmarks the position if learners stop viewing, so they can pick up where they left off.

To view the document settings:

  1. From your course Content page, select a module.
  2. Select the document to open Document Settings.
  3. Optionally:
    • disable Allow Downloads to prevent learners from downloading documents
    • enable Copy Protect to prevent learners from copying and pasting text from your document
  4. To enable page tracking, aka click tracking, disable both Allow Downloads and Copy Protect 
  5. Save to finish.

The following screenshot shows the Document Settings dialog with default settings.

 

Add video

You can upload video files up to 1.5GB in size. The max resolution for playing videos is full HD, or 1080p. You can upload videos with higher resolutions: the application encodes and plays them at 1080p. Use MP4 video encoding for best results. 

File size determines how long your video takes to upload. After uploading, when the dialog changes to Your video is now being encoded, you can close the dialog and continue work.

The video player allows for PIP (picture in picture), which means learners can play the video in a screen outside the browser. The following screenshot shows the PIP icon in a video screen.

 

  1. From a course Content page, select Add Video.
  2. In the Add Video dialog box, select Upload File.
  3. Choose your file, and select OK (or for Mac, Open).
The application uploads and encodes your video.

Edit video settings

By default, Safety Made Simple uses the file name as the name for the segment. Renaming the segment does not change the video name.

Video tracking is available for 1 video per module. Additional videos or documents in the same module disables video tracking.  The following screenshot shows the video controls disabled.

Tip: to enable tracking on every video, create additional modules and upload 1 video per module. Text and images content in the same module as a video do not affect tracking.

  1. From a course Content page, select a module.
  2. Select the uploaded video name to view Video Settings.
  3. Optionally:
    • select Enable video tracking and set a percentage of the video to view, to ensure learners view a video, before progressing to the next module
    • set or disable Allow Downloads, to determine if learners can download videos for their own use
    • select Change Image to choose a different thumbnail image from your own drive - by default the thumbnail is the opening of the video
  4. Save to finish.

The following screenshot shows the top part of video settings dialog.

Add closed captions to videos

Add a closed captions file to your video, to provide text captions, sometimes called subtitles. The supported file type is VTT.

Each video can run 1 captions file. To include closed captions in more than one language, upload another copy of the video, and add a VTT file in a different language.

  1. From the video segment, select More> Add captions. 
  2. From the Add captions dialog, select Add file.
  3. Choose your file, select OK(or for Mac, Open). 
  4. Save to finish.

The following screenshot shows More, aka 3-dot menu, with Add captions option.

Add audio files

You can upload audio files up to 1.5GB in size. By default, Safety Made Simple uses the file name as the name for the segment. Renaming the segment does not change the audio file name.

  1. From a module content page, select Add Sound.
  2. In the Add Sound dialog box, select Upload File.
  3. Choose your file, and select OK(or for Mac, Open). The application encodes your file.
  4. Save to finish.

Edit audio settings

By default, Safety Made Simple uses the file name as the name for the segment. Renaming the segment does not change the video name.

  1. From a course Content page, select a module.
  2. Select the uploaded audio file name to view Audio settings.
  3. Optionally:
    • set or disable Allow Downloads, to determine if learners can download audio files for their own use
  4. Save to finish.

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